Step 01

Patient calls your office. Aria picks up instantly.

No hold music. No voicemail. No missed call. Aria answers on the first ring — even at 2 AM, during lunch, or when your whole team is with patients.

✓

Answers 24/7 — nights, weekends, holidays

✓

Natural, human-like voice

✓

Trained on your practice

🦷

WizKids Dental

(949) 775-3306

Incoming Call

ringing...

Step 02

Aria has a real conversation and books the appointment.

Aria finds the right provider, checks real-time calendar availability, and books the slot — all in a single phone call.

✓

Routes to the right provider

✓

Checks live calendar availability

✓

Collects name, phone, email

AriaHi! How can I help you today?

PatientI need to schedule a cleaning.

AriaWe have Thursday at 2 PM open. Would that work?

PatientThursday at 2 works for me.

AriaYou're all set! Confirmation on the way!

Step 03

Patient gets instant confirmation + payment link.

SMS confirmation and branded email — with a secure payment link.

✓

SMS sent instantly

✓

Branded email with details

✓

Secure payment link included

💬

SMS Confirmation

Sent instantly

Hi Sarah! Your appointment is confirmed:

Teeth Cleaning
Thu, Mar 19 at 2:00 PM
WizKids Dental
Southern California

📧

Email Confirmation

Branded template

Your Appointment is Confirmed

Patient: Sarah Johnson
Service: Teeth Cleaning
Practice: WizKids Dental
Date: Thu, Mar 19 at 2:00 PM

Step 04

Booking appears on staff schedule instantly.

No double-entry. No sticky notes. Appointment flows directly to your practice calendar.

✓

Syncs to your calendar in real time

✓

Each provider has their own calendar

✓

Zero manual data entry

WizKids Dental — Thursday, Mar 19

Today

9:00 AM

Michael Torres

Root Canal

10:30 AM

Linda Park

Invisalign Consultation

2:00 PM

Sarah Johnson ARIA BOOKED

Teeth Cleaning — New Patient

3:30 PM

Karen Williams

Crown Fitting

Step 01

Sarah calls back to reschedule.

Aria picks up immediately — no hold time, no digging through the system.

✓

Recognizes returning callers

✓

Pulls up existing booking instantly

✓

No hold music — first ring

👤

WizKids Dental

(949) 775-3306

Returning Patient

ringing...

Step 02

Aria finds a new time without missing a beat.

Checks the practice's live calendar for the new day and offers available slots.

✓

Understands "reschedule" naturally

✓

Checks real-time calendar

✓

Cancels old slot, books new one

AriaHi Sarah! How can I help?

SarahI need to move my Thursday appointment.

AriaI see your cleaning Thu at 2 PM. When works better?

SarahCould I do Friday morning?

AriaWe have 9:30 AM and 11 AM open Friday. Which works?

Sarah9:30 is great!

AriaDone! Moved to Friday 9:30 AM. Confirmation on the way!

Step 03

Old slot released. New slot locked in.

Thursday 2 PM is now open for new patients. Friday 9:30 AM is reserved for Sarah.

✓

Thursday 2 PM freed up

✓

Friday 9:30 AM reserved

✓

Updated confirmation sent

❌

Original — CANCELLED

~~Thursday, Mar 19 at 2:00 PM~~
WizKids Dental — Teeth Cleaning

✅

Rescheduled — CONFIRMED

Friday, Mar 20 at 9:30 AM
WizKids Dental — Teeth Cleaning

Step 04

Calendar reflects the change instantly.

Thursday 2 PM is now open. Friday 9:30 AM shows Sarah's rescheduled cleaning. Staff didn't touch a thing.

✓

Old slot freed up

✓

New slot tagged RESCHEDULED

✓

Zero manual work

WizKids Dental — Friday, Mar 20

Updated

9:00 AM

James Rivera

Implant Consultation

9:30 AM

Sarah Johnson RESCHEDULED

Teeth Cleaning — Moved from Thu 2 PM

11:00 AM

Patricia Nguyen

Teeth Whitening

Step 01

Patient texts your office number. Aria responds instantly.

Not everyone wants to call. Aria monitors your practice number for inbound SMS and responds in seconds — no app needed, just regular text messaging.

✓

Works on any phone — no app

✓

Responds in under 5 seconds

✓

Same number patients already call

Today 10:24 AM

YouHi, I'd like to book a teeth cleaning

AriaHi there! I'd be happy to help. May I have your name?

Step 02

Full booking conversation — entirely over text.

Aria collects name, phone, email, preferred date and provider — then checks real-time availability.

✓

Collects all booking info via text

✓

Checks live calendar availability

✓

Routes to right provider

AriaThanks Mike! Preferred provider?

YouWhoever is available, thanks

AriaWe have Mon 10 AM or Wed 3 PM. Which works?

YouMonday at 10

AriaYou're booked!
Teeth Cleaning
Mon, Mar 23 at 10 AM
WizKids Dental

Confirmation on the way!

Step 03

Confirmation text + branded email with payment link.

Instant SMS confirmation and professional email with a secure deposit link.

✓

Instant SMS confirmation

✓

Branded email with details

✓

Secure payment link

💬

SMS Confirmation

Hi Mike! Confirmed:

Teeth Cleaning
Monday, Mar 23 at 10 AM
WizKids Dental
Southern California

📧

Email Confirmation

Confirmed

Patient: Mike Chen
Service: Teeth Cleaning
Date: Mon, Mar 23 at 10 AM

Step 04

Booking lands on staff calendar automatically.

Whether the patient called or texted, the result is the same — appointment on your practice calendar with full details.

✓

Synced to your calendar

✓

Tagged as SMS BOOKED

✓

Same workflow as phone bookings

WizKids Dental — Monday, Mar 23

Via SMS

9:00 AM

Amanda Torres

Invisalign Follow-Up

10:00 AM

Mike Chen SMS BOOKED

Teeth Cleaning — New Patient

11:30 AM

Rachel Foster

General Checkup

See Aria convert patients — step by step.

Patient calls your office. Aria picks up instantly.

Aria has a real conversation and books the appointment.

Patient gets instant confirmation + payment link.

Booking appears on staff schedule instantly.

Sarah calls back to reschedule.

Aria finds a new time without missing a beat.

Old slot released. New slot locked in.

Calendar reflects the change instantly.

Patient texts your office number. Aria responds instantly.

Full booking conversation — entirely over text.

Confirmation text + branded email with payment link.

Booking lands on staff calendar automatically.

Your front desk should be AI.
Let's make it happen.

See Aria convert patients — step by step.

Patient calls your office. Aria picks up instantly.

Aria has a real conversation and books the appointment.

Patient gets instant confirmation + payment link.

Booking appears on staff schedule instantly.

Sarah calls back to reschedule.

Aria finds a new time without missing a beat.

Old slot released. New slot locked in.

Calendar reflects the change instantly.

Patient texts your office number. Aria responds instantly.

Full booking conversation — entirely over text.

Confirmation text + branded email with payment link.

Booking lands on staff calendar automatically.

Your front desk should be AI.Let's make it happen.

Your front desk should be AI.
Let's make it happen.